A proforma invoice, often called a PI, is the buyer’s final commercial check before deposit payment. This checklist helps custom toy buyers review price, quantity, packaging, shipment terms and payment details before approving a low MOQ toy order.
Proforma invoice checklist
| PI field | What to check | Risk if missed |
|---|---|---|
| Buyer and supplier names | Company name, address and contact person are correct. | Payment or customs documents may need correction. |
| Product description | Product name, model, size, color and customization match the quote. | Wrong item may be produced or shipped. |
| Quantity | Total quantity and color split match the PO. | Material planning and price may be wrong. |
| Unit price and total | Check currency, unit price, setup cost, sample credit and packaging cost. | Budget approval may be inaccurate. |
| Packaging | OPP bag, box, display pack, insert card and barcode details are listed. | Packaging assumptions can change cost and timing. |
| Shipping term | EXW, FOB, DDP, courier or other term is clear. | Buyer may misunderstand freight and import responsibility. |
| Lead time | Sample, production and shipment timing are stated. | Event deadlines may be missed. |
| Payment terms | Deposit, balance, bank details and payment deadline are clear. | Production may be delayed. |
PI review questions for custom toy buyers
- Does the PI match the latest approved quote, not an older version?
- Are logo printing, packaging and carton mark requirements included?
- Is the destination country or port correct?
- Are sample fees, mold fees or setup fees included or credited?
- Is the payment currency the same as the buyer’s internal approval?
- Does the lead time start after deposit, artwork approval or sample approval?
Why PI details matter for low MOQ toy orders
Low MOQ orders often move quickly. A missing barcode, wrong packaging type or unclear freight term can delay production even when the product itself is simple. Review the PI together with the purchase order, quote comparison sheet and approved artwork before payment.
Related guides
- Custom Toy Purchase Order Checklist
- Incoterms for Custom Toy Quotes: EXW vs FOB vs DDP
- Custom Toy Quote Comparison Spreadsheet
- Ask Jinyu Novelty to confirm PI details
FAQ
Is a proforma invoice the same as a final commercial invoice?
No. A PI is usually used before payment and production. A commercial invoice is normally prepared for shipment and customs documents.
Should packaging be listed on the PI?
Yes. Packaging can affect price, carton size, barcode planning and production timing.