A purchase order email is the point where a custom toy quote becomes a real production order. This template helps buyers confirm quantity, logo, packaging, delivery terms and approval documents clearly before Jinyu Novelty starts the order process.
Copy-ready purchase order email
Subject: Purchase order confirmation – custom toy order [PO number]
Hello Jinyu Novelty team,
Please accept this purchase order for the custom toy project below. Kindly review the details and send the proforma invoice for confirmation.
- PO number: [buyer PO number]
- Product name or link:
- Quantity: [total quantity and color split]
- Logo artwork: [attached file name and version]
- Logo position and print method:
- Packaging: [OPP bag, color box, display box, barcode, insert card]
- Approved sample reference: [sample date, photo reference or approval note]
- Destination and shipping term: [EXW, FOB, DDP or courier address]
- Required delivery date: [in-hand date]
- Documents needed: [invoice, packing list, test report, product photos, carton data]
Please confirm production lead time, payment details and any open points before we arrange the deposit.
Details to check before sending the PO
| PO detail | Why it matters |
|---|---|
| Exact product model | Prevents the supplier from using a similar but incorrect toy. |
| Final quantity and colors | Affects material planning, unit price and carton count. |
| Logo file version | Reduces risk of printing old artwork. |
| Packaging approval | Changes cost, sample timing and carton dimensions. |
| Delivery term | Clarifies whether the quote includes freight, duty or only factory price. |
| Document requirements | Helps prepare customs, retailer or internal approval documents early. |
When to send the PO
Send the purchase order after the buyer has checked the quote, approved the artwork direction, confirmed packaging and agreed on the target production timeline. For urgent event orders, confirm sample approval and delivery deadline before issuing the PO.
Related guides
- Custom Toy Purchase Order Checklist
- Custom Toy Quote Request Email Template
- Custom Toy Product Data Sheet Template
- Send Jinyu Novelty a custom toy purchase order
FAQ
Can a buyer send a PO before sample approval?
Yes, but the PO should state that production starts only after sample or artwork approval if the project needs that step.
Should the PO include shipping terms?
Yes. EXW, FOB, courier and DDP quotes include different responsibilities, so the delivery term should be clear before payment.
Buyer Notes for Custom Toy Purchase Order Email Template
Use the post to move from product interest to a quote-ready buying request. Before asking for a final price, write down the order quantity, destination, deadline, logo needs, sample expectation and packaging level. Those details let a supplier answer with fewer follow-up emails and make the quote easier to compare.
What to Confirm Before Asking for Price
- Target buyer, use case, event or retail role and expected quantity.
- Logo file, print method, color count and preferred branding position.
- Packaging level and whether the order needs barcode, insert card or carton marks.
- Sample type, approval deadline and destination country.
- Whether the buyer needs a low-MOQ trial or a repeat-order plan.
Questions to Send in the First RFQ
- Which model is closest to the product photo or campaign idea?
- What is the workable MOQ with my logo and packaging request?
- Can you quote sample timing and bulk production timing separately?
- Which details should I approve before production starts?
When to Simplify the Order
If the first trial order is small, the deadline is fixed or the artwork is not ready, simplify one part of the project first. A stock product with logo printing, a simpler insert card, a mixed color assortment or a blank sample can keep the project moving while the buyer checks market response.
Quote Comparison Notes
When two supplier replies look different, compare the scope before comparing the number. Check whether both quotes include the same product model, logo method, packaging level, sample type, shipping assumption and approval steps. A lower price is not useful if it leaves out the packing work, delivery route or sample proof the buyer needs.
- Compare product model and material first.
- Compare logo method, print colors and logo position.
- Compare packaging, carton packing and label work.
- Compare sample timing and what the sample proves.
- Compare shipping term, destination and delivery buffer.
Before approving a quote, mark which points are must-have and which points are flexible. For example, the delivery date and destination may be fixed, while packaging or color mix can sometimes be simplified. This gives the supplier room to suggest a practical option without guessing what matters most to the buyer.
Related Jinyu Resources
- Custom toy RFQ template
- Low MOQ custom toy order planning
- Custom toy sample approval checklist
- Packaging and artwork checklist
- Plastic Toys category
- Jinyu product catalog
Short FAQ
What should I send first?
Send a product photo or category idea, order quantity, destination country, logo file if available, packaging request and target date. That is enough for the supplier to check the practical path.
Can the first order stay low MOQ?
Often yes, but the product model, logo method and packaging level matter. Low MOQ works best when the buyer keeps the first order simple and confirms what changes at reorder quantity.
Should I approve a sample?
For custom logo, packaging or electronic toy orders, a sample or clear photo/video proof helps catch logo, color, function and packing issues before bulk production.
To turn this topic into a quote, send your quantity, logo file, packaging request, destination and deadline through the Jinyu contact page.