A purchase order email is the point where a custom toy quote becomes a real production order. This template helps buyers confirm quantity, logo, packaging, delivery terms and approval documents clearly before Jinyu Novelty starts the order process.
Copy-ready purchase order email
Subject: Purchase order confirmation – custom toy order [PO number]
Hello Jinyu Novelty team,
Please accept this purchase order for the custom toy project below. Kindly review the details and send the proforma invoice for confirmation.
- PO number: [buyer PO number]
- Product name or link:
- Quantity: [total quantity and color split]
- Logo artwork: [attached file name and version]
- Logo position and print method:
- Packaging: [OPP bag, color box, display box, barcode, insert card]
- Approved sample reference: [sample date, photo reference or approval note]
- Destination and shipping term: [EXW, FOB, DDP or courier address]
- Required delivery date: [in-hand date]
- Documents needed: [invoice, packing list, test report, product photos, carton data]
Please confirm production lead time, payment details and any open points before we arrange the deposit.
Details to check before sending the PO
| PO detail | Why it matters |
|---|---|
| Exact product model | Prevents the supplier from using a similar but incorrect toy. |
| Final quantity and colors | Affects material planning, unit price and carton count. |
| Logo file version | Reduces risk of printing old artwork. |
| Packaging approval | Changes cost, sample timing and carton dimensions. |
| Delivery term | Clarifies whether the quote includes freight, duty or only factory price. |
| Document requirements | Helps prepare customs, retailer or internal approval documents early. |
When to send the PO
Send the purchase order after the buyer has checked the quote, approved the artwork direction, confirmed packaging and agreed on the target production timeline. For urgent event orders, confirm sample approval and delivery deadline before issuing the PO.
Related guides
- Custom Toy Purchase Order Checklist
- Custom Toy Quote Request Email Template
- Custom Toy Product Data Sheet Template
- Send Jinyu Novelty a custom toy purchase order
FAQ
Can a buyer send a PO before sample approval?
Yes, but the PO should state that production starts only after sample or artwork approval if the project needs that step.
Should the PO include shipping terms?
Yes. EXW, FOB, courier and DDP quotes include different responsibilities, so the delivery term should be clear before payment.