Quick answer: a quote revision log records exactly what changed between one custom toy quotation and the next. It prevents procurement, marketing, finance and supplier teams from approving different versions of the same project. If a supplier changes price or freight after a deposit, the buyer should first establish whether the original quote was fixed, estimated or time-limited, and whether the product, packed data, route or other commercial assumptions actually changed.
Can a China supplier increase the product price or shipping cost after I paid a deposit?
A revised amount can have a legitimate basis, but it should not be unexplained. Examples include a freight quote that expired before cargo was ready, final carton weight/volume that differs materially from the estimate, a buyer-requested product or packaging change, a route/service change, or another commercial assumption that was explicitly provisional. If the product and shipping scope did not change and the supplier is simply replacing an already accepted price, ask for the written basis and record the revision before paying more.
Do not compare only the old and new total. Ask which input changed: exact product, quantity, component/material, carton count, dimensions/weight, Incoterm, carrier/service, destination charge, exchange/currency basis or rate-validity period.
What should I ask for when freight suddenly increases before shipment?
- Original freight quote and its stated validity period.
- The carton quantity, dimensions, gross weight or CBM used in the original quote.
- The final packed carton data now being used.
- The same transport mode, route, Incoterm and named destination for both quotes.
- An itemized explanation of any new carrier, fuel, peak-season, customs, warehouse, remote-area or destination charge where applicable.
- Whether the buyer can appoint another forwarder and what handoff/release process applies.
If the change is purely logistics-related, compare the revised quote against one or more forwarders using the same final packed data and route. See How to Choose a China Freight Forwarder.
What if the supplier raises the unit price on a reorder?
A reorder is not automatically locked to the first-order price. Materials, labor, exchange rates, supplier component costs, quantity, packaging and route can change. The buyer should first confirm whether the exact SKU/specification, artwork, packaging and quantity structure are unchanged, then ask the supplier to identify what cost driver changed. Preserve both quotes so the decision is based on the same scope rather than memory.
Quote Revision Log Template
| Field | What to record |
|---|---|
| Revision number / date | Unique revision reference and issue date. |
| Exact product | SKU/model or development specification covered by the revision. |
| Changed item | Quantity, product version, color, branding, packaging, sample, tooling, testing, shipping or deadline. |
| Previous scope | Old value, assumption, cost or timing. |
| New scope | Revised value, assumption, cost or timing. |
| Commercial impact | Price, setup, sample, tooling, packaging, freight or payment change. |
| Timing impact | Whether the sample, production or shipment schedule changes and from which milestone. |
| Approval impact | Whether new artwork, sample, packaging proof, document review or buyer signoff is required. |
| Reason / evidence | Buyer request, supplier correction, availability change, packaging update, packed-data change, freight-rate update or other cause, with supporting evidence where material. |
| Quote validity | Original and revised validity dates or assumptions, especially for freight and volatile inputs. |
| Approved by | Buyer-side owner and supplier-side owner for the revision. |
When to Create a New Revision
- Quantity or SKU mix changes.
- The product model, material, color or function changes.
- Logo method, colors or print positions change.
- Packaging, labels, inserts, barcode or carton requirements change.
- Sample/proof or tooling scope changes.
- Testing/document requirements change.
- Incoterm, destination, freight basis, carton data or logistics route changes.
- The required in-hand date changes.
- A previously accepted price or freight assumption is revised before production or shipment.
Do Not Overwrite These Records
Keep the prior quotation, artwork/proof, sample reference and approval message attached to the revision history. A clean revision log should make it possible to answer: what changed, why did it change, who approved it, and which version controls production?
Questions to Ask on Every Revision
- Does the revised quote still refer to the same exact product?
- What cost line changed and why?
- Was the previous price fixed, estimated or subject to a stated validity period?
- Does the MOQ or quantity break change because the product/packaging route changed?
- Is a new sample or proof required?
- Does the production-time starting milestone reset?
- Does the shipping estimate need new packed data?
- If freight changed, are both quotes based on the same route, Incoterm and final carton data?
FAQ
Should minor artwork corrections create a revision?
If the correction changes commercial scope, production instructions or the controlling artwork version, record it. The level of formality can match the order risk.
Can a revised price be accepted without documenting the changed scope?
That creates avoidable risk. The buyer should know whether price changed because of quantity, product, branding, packaging, packed data, freight or another assumption.
Should old quote versions be deleted?
No. Preserve them as history so later teams can see why the final scope differs from the first quotation.
Related Buyer Resources
- China Freight Forwarder Selection Guide
- Quote Comparison Spreadsheet
- Quote Request Email Template
- Purchase Order Checklist
- Supplier Payment Terms & Beneficiary Check
- Corporate Procurement Workflow
Send the current quotation and changed requirements if you need a revised Jinyu quote.